How to Upload Attachments to Vendor Master in SAP (Transaction BP)

 When working with Vendor Master Data in SAP, especially via Transaction BP, you may need to upload supporting documents—such as proof, requests, or change forms. This guide provides a step-by-step tutorial on how to upload file attachments to a vendor in SAP efficiently and within the system's best practices. Keep file size under 2MB to prevent performance issues during upload.

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✅Step-by-Step Guide: Upload Vendor Attachments in SAP (BP)

1. Open Vendor Master in Tcode BP

Go to SAP and enter transaction code BP. Use the search function to find and open the specific Business Partner (Vendor).

Figure 1: Vendor search in BP

2. Select Role "Vendor" and Click Edit

From the dropdown, select the Vendor role, then click Edit to allow changes.

Figure 2: Select Vendor role in BP

3. Access “Services for Object”

Click the “Services for Object” icon (or navigate to System > Services for Object) to manage attachments.

Figure 3: Two ways to access Services for Object

👉 Then select: Create > Create Attachment

Figure 4: Uploading attachment in SAP

4. Browse and Upload Your File

Choose a file from your computer and upload it. Make sure the file is less than 2MB.

5. Confirm the Upload

You should see a confirmation message: “The attachment was successfully created”
Click Save to complete the upload.

6. Verify Uploaded Attachment

To double-check, go back to the Services for Object icon, then click Attachment List to view uploaded files.

7. View Your File

• PDF files will open in your default PDF viewer

• Image files (e.g., JPG, PNG) may open in browser or offer download

8. Delete an Attachment (If Needed)

Click the trash icon 🗑️, confirm with the ✅ green checkmark, and click Save again to remove the file.

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✅ Pro Tips for Uploading Files in SAP

• Keep file size below 2MB to prevent system slowdowns

• Use clear filenames (e.g., VendorChange_Request_2025.pdf) for traceability

• Ensure you have the correct authorization to edit Business Partner data

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🎯 Summary

Uploading attachments in SAP using Transaction BP is a simple but powerful feature to manage vendor documentation. By following these steps and file size guidelines, you can ensure a smooth and efficient process.